It all start with this letter

Is XXXX really a big deal? Does people have the right to editing all the email thread and resent partial of the thread an to entire school distribution list? When school financial statement is in question, what should our school excecutive branch do first? Find the discrepency first or expose it to the world first? Who has the right to use the school email system? What information deem proper via this email system and what information is inproper? Should financial statement open to all parent? I open it up for everyone to discuss.

It all starts with this email:

From: Zhihua Hu
Subject: Re: FW: Re: Request for a special general membership meeting for open hearing of
why do we have a board member so rude??????????????
From: hongqi tian
Subject: Re: FW: Re: Request for a special general membership meeting for open hearing of
I 100% agree. This kind of people should be out of Board NOW. I totally don't understand why and how he gets in???Hongqi
From: Zhihua Hu Subject: Re: FW: Re: Request for a special general membership meeting foropen hearing ofDate: Mon, 7 May 2007 20:01:06 -0700 (PDT)We should send this email all parents. This kind of board member must resign! not mention that his term expired already.----- Original Message ----From: Lon-Chan Chu Sent: Monday, May 7, 2007 7:42:06 PMSubject: Re: FW: Re: Request for a special general membership meeting foropen hearing ofI think Simon's mail is not acceptable because it contains "Why the **** ".Please show respect to people at the workplace.Thanks, Lon
----- Original Message -----From: Simon ZhangSubject: RE: FW: Re: Request for a special general membership meeting foropen hearing ofThe entire signing/account name thread amazed me so much. Why the **** this was ever raised up??!! I am sure it was not a conspiracy. Naih, it should not be.Cheers!simon
Nancy Wong Hi Dear Lin,This will be my last email about this topic. Please read through my email carefully, word by word. The requirement to have Chair to be the signer is made by BECU, not me. At the time, Feb 22nd, Jim is still the Chair, not yet retired. So he has to be the signer. BECU has access to the list of all registered non profit organizations. NWCS is in the system, they even told me who the chair is. If you don’t think Jim should be the signer, you tell me who the one should by that time. By the way, what's the privilege of being the signer is the question about my integrity or Jim’s. If all board members have the sprit of volunteering hours and hours to help NWCS, why we take away $100K from our kids tuition. Again, take it easy!!
Nancy
----- Original Message -----
From: Zhou Lin
Sent: Monday, May 07, 2007 5:18 PM
Subject: RE: FW: Re: Request for a special general membership meeting for open hearing of

Nancy,

The financial statements I sent to you earlier clearly show the loss & gain for the last 3 semesters (not just 2) and the summer. There is no need to spend more time on the fact.

About the signer for the CD, if you remember, you asked me if I wanted to be one of the signers. I told you that I was toward the end of my principal term, plus, according to your email, “I suggest whoever has the longer period of time serve in the board be the signer”. Therefore, I told you that it is better to have someone else (other than retiring board directors and except who must be on the title per BECU) to sign the CD.
Changing names of signers doesn’t make anyone happy. Develop a clear & transparent system is what we are looking for.

Look at the answer 2 & 3, you have totally different point on the issue of who should be the signer.

This will be the last email from me for this topic by taking Zhihua’s suggestion.

Thanks,
Lin

From: Zhihua HuSubject: Re: FW: Re: Request for a special general membership meeting for open hearing of
Please stop this discussion. I might asked a wrong question at the very beginning. My apology if I did.


From: Nancy Wong
Sent: Mon 5/7/2007 4:49 PMSubject: RE: FW: Re: Request for a special general membership meeting for open hearing of
Hi Lin,I just notice you copied my email.Answer: Different bank has different requirement. Other bank has no same requirement like BECU. For BECU, they do need Chair, let's avoid this sensitive title. The person who registered as chair(god I just can't get around with this word) in the State has to be the signer. Lin, This is the 3rd time I am asking you to do. Call the bank and ask them. I don't have time to explain their policy. Or the other way if this could make everyone happy, please go to BECU and ask them change my name to yours. Then I will be off the hook. thanks.
Nancy


----- Original Message -----
From: "Nancy Wong"
Sent: Monday, May 07, 2007 4:21 PM
Subject: RE: FW: Re: Request for a special general membership meeting for open hearing of

Hi ZhouLin and all,

I never think about could end up a corprate like financial talk in NWCS. Are we all perfessionals? Take it easy everyone!!

1. Financial Report: The question was not -$4356 vs. -$640, but -$4356 vs. -$7300 on my report and your report. I always report the operating net revenue. $3715 income is generated from the CD not school operation. The total operation loss is -$4356 for Spring, 06 that reflect the fact of the school financial status at the period of the time.2. CD in BECU: I suggest you call BECU to confirm the owner and signers on the account. Please ask a witness listen in your conversation while you call. Again. Here is the phone # 206-439-5700 or 800-233-2328. You know our tax ID. Please let all of us know the result. The formats of the deposit from each bank are different. I have no control of how and what information they choose to print on the CD and shouldn’t be blamed on any confusion that caused by the bank. I can't ask them change their format. Wondering are we new to this country? If you and your spouse or any significant others have a joint account in the bank or mortgage company, some bank only show the primer account holder’s name in the statement. The reason why Jim Miao is the co-signer is because he is the Chair of the Board of directors that registered in State of Washington. Until the new chair is elected and registed in the State, Jim has to be the singer. I wish they could put you as signer if you want to spent 4 hours and 4 trips going back and forth between bank and school office, gathering all the documents, comparing the rate in 5 different banks, then you would be the signer. wow, isnt' that an honor?!3. Jay, to answer your question. For BECU, except Chair of the board, any officers could be the signer. You could be the one if you are still in Board. As a volunteer to be the board member/treasurer, I have no interest in control school financial but oversee if school operation and board following the by-law, school finical guideline and complies with IRS rules. I don' mind being questioned as long as the question is reasonable.Hope I have answered all your questions.Nancy

From: Jay Na
Subject: Re: FW: Re: Request for a special general membership meeting for open hearing of
Hi, All,

Could someone with access to our financial guidelines review and look up applicable requirements as to signors on school bank accounts? It doesn't seem to be a good practice to have both signors on a bank account to come from the same branch of the school organization structure (the Board). There should be a check and balance system built into it, such as Board Chair (or Board Treasurer) and the Principal as signors.

I don't have anything against you guys, Jim and Nancy. I just feel that would be a reasonable arrangement if we are to follow the financial guidelines.

And of course, it goes without saying all school bank accounts should list the school as the sole owner and have the correct school address on same.

Thanks,
Jay


----- Original Message -----
From: Zhou Lin
Sent: Monday, May 07, 2007 2:39 PM
Subject: RE: FW: Re: Request for a special general membership meeting for open hearing of

Nancy,

First at all, Please look at the line 63 on the spring 06 file, the net profit is -$640.70. You are right, the line 57 is -$4,356.09. We used different number to count the school revenue.

Secondly, I do not understand why the certificate we received from BECU only shows your name on it with a wrong school address. If Jim Miao is the joint singer, his name should be on it.

Also, there is no need to have the chairman’s name on the CD from your email stated below. Plus, everyone knows that the previous chairman already retired on May 5, 2007. Please look at the email you sent to us on February 22, 2007.

As the principal and the financial committee member, I have been trying to communicate with the board, include you, the treasurer; however, many times my inputs were ignored. I just showed the facts to the parents because I know everything I do is for our school. There is no need to hide what I think and what I have done.

Thanks,
Lin

-----Original Message-----From: Nancy Wong
Sent: Thursday, February 22, 2007 12:09 PMSubject: CD

Hi Jim, Lin and Yinging,

I closed the CD 239934 in Bank of America which matured on Jan 31st.
Yinging, based on your Sept report the CD should be matured on Feb, 17th. I just hung up the phone with BOA and was told the CD was matured on Jan 31st. So it has been renewed automatically for about a month with interest rate of 2.15%. It's lucky the CD originally was setup as 9 months risk free. So we won't be penalized for 6 months interest(about $364). I moved the balance of $53,994.89 to our Summer account for now and planning to open a CD with $100,000 in BECU with interest rate of 5.10% in next 2 weeks. (We need to move $20,000 from the daily account to Summer account).

Yinging, please check the maturity date for CD 301207702 in Washington 1st. By the way, do you know who keeps the original certificate?

We need at least 2 signers on each CD. Anyone in Board could be the second signer. To avoid the name change process in future, I suggest whoever has the longer period of time serve in the board be the signer.

ZhanTao, I would suggest an agenda item, Standard Process of Financial Data/Documentation in our next board meeting.

Thanks.
Nancy Wong

From: Nancy Wong Sent: Mon 5/7/2007 2:13 PMSubject: RE: FW: Re: Request for a special general membership meeting for open hearing of
Hi ZhouLin,

I was comparing Spring 06 not Fall 05-06. Please look at the file name very carefully. Since the Financial Statements for each semester are in the exact same format. It¡¯s really easy to get confuse of which file you are looking at. The second attached file in your email clearly state, FS Spring 06 Revision 6.The net revenue in cell M58 does show -$4356.09 ( my number, isn't it?) The accountant sent me the email with the latest version of FS on March 19th 5:13pm and cc Jim and you. You must confuse of the files you sent out. The -$7300.18 loss was Fall semester in 05-06. I am wondering if you have misreported the Fall FS instead of Spring 06 FS in our annual meeting. I was reporting out a year cycle FS, Spring, Summer and Fall. I don't know why we would report Fall, Spring, Summer and Fall.

You also had question about CD in BECU. Please see following information:
Account number: 3577730291
Name on the account: Northwest Chinese School
Term: 12 month CD
Maturity date: 3-26-08
Account signer: Nancy Wong and Jim Miao
Phone: 206-439-5700 (BECU)
Hard copy is available to you for review.

I have checked with BECU again this morning. The CD is under Northwest Chinese School. Since I am the one who initiate the purchase of this CD, I am the premier signer and Jim Miao as Chair of Board is the co-signer. I sent email to inform the Board of Directors the date I have this CD opened in BECU. Hope you still recall my message, I checked 5 banks for their interest rate. BECU offered the highest rate. I don¡¯t know why you didn¡¯t question me 2 months ago if you confuse about my email but now.

As the principal and member of finance committee of Board of Directors, I thought you should check with me if you have any questions about banking issue or financial report rather than spreading the untruthful information to parents.

Everyone, I¡¯ll be glad to answer any questions if you have.

Sincerely
Nancy Wong


----- Original Message -----
From: Zhou Lin
Sent: Monday, May 07, 2007 8:22 AM
Subject: FW: Re: Request for a special general membership meeting for open hearing of all candidates

Nancy,

The difference between your statement and my report is because you used the version 2 and mine is version 4 for the fall 0506. Version 4 is the most updated one. You and I receive the same files from the account. I wonder why you use the previous version. Is there any purpose to it?

Thanks,
Lin

-------------- Forwarded Message: -------------- From: "Nancy Wong" Subject: Re: Request for a special general membership meeting for open hearing of all candidates Date: Sun, 6 May 2007 07:40:35 +0000
Hi Mr. Hu ZhiHua,
I am writing this email in response to your question regarding the difference on the financial statement that Zhou Lin and I both showed in the All Member's Meeting today.
The question was, for Spring 06 financial report, ZhouLin showed about $7000 loss, mine report is $4359 loss. Mr. Hu asked why we showed different results.
I have checked my file again, based on our accountant's latest report FS Spring06 Revision6(2), my number is correct. I can provide an excel file to all of you if Board decides to release this information. As I mentioned in the meeting, the Fall semester income could be changed too as there are still outstanding expenses haven’t made to the book yet.
If anyone has more questions, please feel free to contact me. I'll be happy to provide further explanation.
Nancy
From: Simon Zhang
Subject: Re: Request for a special general membership meeting for open hearing of all candidatesDate: Sat, 5 May 2007 21:55:13 -0700 (PDT)
Greetings, All!
All angles of feedback and suggestion are absolutely welcome, in fact, urgently needed for the new principle hiring. Assisting the school finding the best principle is the right and responsibility of all parents.
However, the board of directors of Northwest Chinese School had an all member agreed upon process of this open hiring since two months ago. The process is legitimate in compliance with the by-law and all relevant
guidelines. Until this process is challenged and re-voted by the board, it should not be altered.
All of our time, energy, and diligence should be best used to serve the Chinese community, instead of pursuing any other agenda. Looking ahead 5, 10 ¡­ years, I would encourage all on the line apply your best intelligence in thinking and independent judgments!
Cheers,
simon
----- Original Message -----
Jinghao Liu wrote:
Hi,
We had a meeting this morning (5/5, Saturday, from 9:30 to 10:30am) between some members who sign the letter and some board directors. They are:
Board: Jim Miao, Zhidong Wang, Zhantao Yang, Hongye Pan
Members: June Hu, Luping Liang, Min Xu, George Huang, Jinghao Liu
The main purpose of this meeting is to discuss the logistics of the open hearing for NWCS principle candidates. The following decision has been made during the meeting:

1. The open hearing will be held on 5/12/2007, Saturday, from 11 to 1pm, in the cafeteria of LWTC.
2. PTA chair June Hu will be the host of this meeting.

3. Board will collect a short bio for each candidate and print enough of them for the open hearing.
4. Board will prepare the list of "better-NO-ask" questions.
5. PTA will prepare the open hearing survey form. Luping Liang will design it and send out for everyone review.
6. Every candidate will have 5 minutes to do the presentation. The order of presentation should be determined by the last name's alphabetic order.
7. After all the presentations, a Q&A session will be conducted. Members will have chance to question to a particular candidate. They should wait in line for his/her turn.
8. To give every candidate the chance to be asked question, the maximum 3 questions can be asked to one candidate continually.
Please add anything I miss and correct anything I put it wrong.
Thanks
Jinghao